University of California Santa Cruz
Fleet Services
Lease Agreement
This agreement sets forth the lease
conditions for UCSC VEHICLE #:
The above vehicle is being leased to
The vehicle shall be leased for a term beginning on and ending on .
Department will pay Fleet Services,
on a recharge basis, the sum of dollars per month. Fuel is recharged directly to the department. Fleet
Services reserves the right to adjust fuel rates and insurance rates in order
to reflect changes in those costs.
Starting Mileage: Vehicle
Condition:
Fleet Services takes
responsibility to provide high-quality, efficient, cost effective
transportation, vehicle maintenance and repair services.
q Fleet will maintain the vehicle in a safe and
serviceable condition for the life of the vehicle.
q
Fleet
Services will provide emergency roadside services in the local area. Fleet will
contact an emergency service provider to aid customers located away from
campus. Voyager Credit Card Company offers a roadside assistance service, (Fleet Services charges a fee for
monthly credit card use).
q
Provide vehicle
emissions (smog) inspection results to the State Bureau of Automotive Repair.
q
Provide
vehicle modifications and addition of specialized equipment to meet special operating requirements (with
divisional/department
written approval). Fleet
Services will arrange for repair of equipment as well as transportation to the vendor as requested.
q
Fleet Services reserves
the right to withdraw the vehicle from assignment for misuse, abuse, or for
concerns over equipment effecting life safety.
q
Coordinate
with Risk Management to provide both Physical Damage and Liability Insurance
for the vehicle.
q
Upon
request from a division/department, a Voyager fuel credit card will be issued
to the department for use at off-campus fueling stations. Voyager credit cards
are assigned for use with the specific vehicle rented or leased. Fleet Services
charges a monthly use fee for this credit card service.
Division/department responsibilities:
q
Vehicles
on a long-term lease may only be turned in during the final quarter of the
fiscal year, (May, June & July). If the division/department determines they
want to end the lease, and turn in the vehicle, they must contact Fleet
Services business office. The vehicle will be inspected for damages that have
resulted in a reduction in value of the vehicle. The division/department will
reimburse Fleet Services the difference in reduction of value versus the agreed
upon Blue Book Value of the vehicle.
With vehicles that are lease to
own the department will be informed of the value that is left for full
depreciation. If the vehicle is or is not fully depreciated and the
division/department wants to turn the vehicle in, Fleet Services will work to
find another department to purchase the vehicle. If there are no other
departments that want the vehicle, the division/department will be notified
that they need to take the vehicle to surplus. If the vehicle is not fully
depreciated the division/department will have to pay Fleet Services the
remainder of the depreciation cost. Upon sale of the vehicle by surplus the
division/department will receive their portion of the sale price of the
vehicle.
q
Drivers
shall bring vehicle in (by appointment) for inspection, service, and repair’s
as scheduled by the Fleet Coordinator (in the business office). Emergency
repairs are to be handled by Fleet Services, as priorities are determined.
q
Departments
are responsible for calling Sedgwick at 1-800-416-4029, Option 1, to report any
accident or body damage within 24 hours or one
working day after accident.
q
Division/department
shall not permit the vehicle to be used except for lawful purposes by
qualified, responsible and appropriately licensed drivers and according to University of
California Santa Cruz Business and Finance Bulletin BUS-46. The vehicle shall not be loaded, used, operated or
stored negligently, or operated in any manner inconsistent with the policies of the University of California
and/or the State of California Vehicle Code. Only those vehicles deemed
off road vehicles can be used for this purpose all others must use paved or
graded roads.
q
Drivers are responsible
for all citations.
q
Division/department shall obtain written permission from Fleet
Services before installing any equipment needed to meet special operating requirements or special vehicle
markings. Department agrees to pay all costs for installation and removal of non-standard equipment and markings
needed to meet special operating requirements. Department agrees to bring the vehicle to Fleet Services for
all scheduled maintenance inspections and unscheduled repairs.
q
Division/department are
responsible for security of the vehicle and key control.
q
Driver is responsible
for cost of key replacement if lost, misplaced or damaged.
q
Driver shall immediately
report maintenance problems or operational irregularities to Fleet Services.
q
Drivers are responsible
for daily inspections that include, but are not be limited to:
Body or glass damage Fluid leaking from vehicle
Gauges and warning lights Horn
Lights Tires
Windshield wipers